Job Description

Job Description

Job Description

JOB TITLE : Conflicts Analyst

STATUS: Exempt

SUMMARY : Under general supervision and according to established policies and procedures of the General Counsel or their designee, the Conflicts Analyst will perform a variety of duties specific to conflict analysis support, client research, intake and related processes. Role will be responsible for organizing and preparing client matter information for opening and closing of files and for review by the Firm’s General Counsel. The ideal candidate will have a strong desire for analyzing information and making informed decisions based on data research. Position could be split into two part time roles to accommodate higher education class schedule. Ideal for someone aspiring to go to law school, or a candidate could be a college graduate or masters/PhD student or someone who enjoys research and administrative organization.

Duties and Responsibilities – Conflicts Analyst:

• Work with file opening specialists to ensure protocol is followed and follow-up on items needing additional information.
• Part Time Due Diligence assistance to support conflicts team when needed.
• Support client file opening and closing process. Team member will support the records team as need to ensure compliance with Firm’s recording keeping process, including file closing as clients are processed through Conflicts team.
• Manage process for clients with no active matters. Research clients with no time entries based on predetermined parameters set by Firm governance. Liaison with records team to determine if matters are closable.
• Provide administrative support when communicating with clients regarding retainers and closing files as needed.
• Screen potential new clients and new matters for existing clients for conflicts when needed.
• Manage new client engagement process as requested.
• Research client desirability when reviewing new potential client requests.
• Assist General Counsel with compliance and auditing of client intake process as needed.

Job Requirements/Skills :

• High level of organizational skills, attention to detail and ability to manage and prioritize a variety of matters while working with multiple attorneys.
• Technologically savvy with a high proficiency utilizing MS Word, Excel, Outlook and appropriate client management/intake technology.
• Proven analytical skills requiring high level thinking with the ability to make prudent business recommendations related to the client intake process.
• Possess the ability and willingness to learn new technology applications and processes.
• People oriented – enjoys interacting and communicating cooperatively with a wide range of colleagues from across the firm.
• Achievement oriented – enjoys taking on challenges while being proactive.
• Capable – shows initiative and can be trusted to perform assigned tasks and duties in a deadline-driven environment.
• Team member who maintains the willingness and mentality to get the work completed when needed. Adaptable and flexible.

Knowledge, Skills & Abilities Required:

• Proven experience as a Conflicts Analyst within a professional services setting. Law Firm preferred.
• Exceptional written and oral communication skills.
• Excellent interpersonal skills, with focus on rapport-building and listening.
• Ability to collaborate with attorneys, paralegals and other legal assistants throughout the Firm to ensure best practices are applied across the organization.

Job Type : Full-time in-office. Normal work week is 40 hours. Work additional or irregular hours to perform essential duties as required. Role could be split into two positions depending on candidates’ availability.

PHYSICAL REQUIREMENTS : This position requires sitting for the majority of the workday. May lift up to 5 – 10 lbs.

IMMEDIATE SUPERVISOR : General Counsel or his/her designee.

Stoll Keenon Ogden is an Equal Opportunity Employer dedicated to workforce diversity and is committed to providing equal opportunity in all areas of employment. SKO offers a competitive salary and benefits package. Final candidates are required to pass a pre-employment criminal background check.

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.

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